Newburgh Housing Authority

Newburgh Housing Authority



The Newburgh Housing Authority is requesting proposals for Architectural/Engineering Services for the design for the replacement of roofs, leaders and gutters on six row house buildings located on Walsh Road.

Proposals will be accepted until the end of business day on September 15, 2020.

If you are interested in providing this service, please request a copy of the Request For Qualifications at sbuntingnewburghhousing or in person.

Newburgh Housing Authority

40 Walsh Road

Newburgh, NY 12550

The Newburgh Housing Authority reserves the right to reject any or all proposals.

Lawrence R Jackson

Executive Director



The Newburgh Authority is requesting proposals from interested Architectural/Engineering firms to perform basic Architectural/Engineering services.


The consultant shall design and prepare a complete set of construction documents for the replacement of the current shingle roofing materials, gutters and down spouts.


The scope of services shall be included but not limited to the following:

1. Conduct field inspections for the development of plans and specifications.

2. Prepare contract document package including but not limited to, complete working drawings and complete specification manual. Provide 2 complete sets of construction documents to the Housing Authority and the Local Government Agency, for review and approval.

3. Prepare itemized cost estimate.

4. Provide 10 complete sets of bidding documents (including specifications and drawings) for each prime contract bid. Assist in the evaluation of all construction bids.

5. Make changes or revisions to the bid documents as may be required as a result of bidding cost overruns in excess of budget.

6. Review all construction related submittal.

7. Conduct biweekly job meetings and prepare meeting reports.

8. Conduct inspections during construction phase, and subsequent submittal of the inspection reports.

9. Provide the Housing Authority with reproducible copies of all plans with "as-built" conditions, upon the completion of construction work.


Please respond with a letter of interest, which must include a clear indication of your understanding of the modernization program, evidence of your firm's ability to perform the services, evidence that the Architect/Engineer is registered or licensed to perform the required services in the State of New York, evidence of Professional Liability Insurance and a certified statement that the Architect/Engineer, or firm is not debarred, suspended or otherwise prohibited from professional practice by any Federal or State agency. Also respond to the following:

1. Professional/technical competence and experience;

2. Capability to provide professional services in a timely manner;

3. Past performance in terms of cost control, quality control and compliance with performance schedules;

4. Knowledge of building codes;

5. Knowledge of HUD's General Conditions and Additional Clauses, and the required contracting procedures of HUD and the Housing Authority.

6. If not from local area, your plan to operate efficiently to provide

professional services in the local area.

7. Your efforts to encourage small, women-owned, and minority business participation.

8. Profiles of Firm's principals, staff and facilities.

9. Description of the management and design techniques/approach to be used under this contract.

10. References

For additional information, contact Mr. Lawrence R Jackson, Executive Director at the Newburgh Housing Authority.

Replies including a cover letter limited to two pages and RFQ response form shall be received by the Housing Authority Office no later than the end of business day September 15, 2020 and shall be addressed to:

Newburgh Housing Authority

40 Walsh Road

Newburgh, NY 12550


The Housing Authority shall use a ranking system in evaluating proposals.

The Housing Authority will evaluate all responses and select the three most qualified names or firms and rank them in one-two-three order. The top ranked firm will be contacted and requested to submit a written cost proposal. The Housing Authority will then negotiate with that A/E firm to arrive at an agreeable cost. If in the event that the agreeable costs cannot be obtained, the Housing Authority will begin negotiations with the next lower ranked firm.

An evaluation panel of at least 3 members shall be established. The panel may consist of the Executive Director, a Commissioner, a staff person or any other qualified individual designated by the Board of Commissioners of the Housing Authority. The following selection criteria will be used to score and rank proposals:

Selection Criteria No. 1

Past performance in terms of cost control, quality of work and compliance with performance schedules.

Excellent 20 Points

Good 10 Points

Fair 5 Points

Selection Criteria No. 2

Capability to provide professional services in a timely manner.

Excellent 20 Points

Good 10 Points

Fair 5 Points

Selection Criteria No. 3

Professional/technical competence and experience.

Excellent 30 Points

Good 20 Points

Fair 10 Points

Selection Criteria No. 4

Knowledge of building codes.

Excellent 10 Points

Good 5 Points

Fair 3 Points

Selection Criteria No. 5

Proposed design approach.

Excellent 20 Points

Good 10 Points

Fair 5 Points #100823

Posted 12/31/1969